1. Overview
AutoApply AI ("the Extension", "we", "our") provides an automated browser assistant designed to streamline job applications across enterprise Applicant Tracking Systems (ATS) including Workday, Greenhouse, Lever, iCIMS, Taleo, and SmartRecruiters.
This Privacy Policy explains what information is processed, how it is handled, and our strict safeguards against unauthorized data storage, sharing, or model training.
2. Information We Process
2.1 Resume & Candidate Profile Data
Users may upload a PDF resume to extract candidate fields (name, contact details, work experience, education, skills). All transmissions occur via TLS 1.3 encryption to our secure cloud infrastructure located within the European Union (Germany).
In-Flight Processing: Resume contents are processed in memory solely to calculate field mappings for the active browser tab. Files and candidate text are not permanently retained on disk.
2.2 Form Field & EEO Compliance Disclosures
The Extension detects voluntary self-identification questionnaires (e.g., US EEO Gender, Race/Ethnicity, Veteran Status, Disability) and Work Authorization questions (e.g., Visa Sponsorship). These fields enforce a mandatory review flag (requires_review: true) before any submission. Demographic data is never aggregated, profiled, or sold.
2.3 Local Device Storage
Profile preferences and session tokens are stored locally on your device via Chrome's chrome.storage.local API. Data remains on your device and can be cleared at any time.
3. Manifest V3 Permissions Justification
| Permission | Type | Technical Purpose |
|---|---|---|
| <all_urls> | host_permissions | Job application forms reside on thousands of uncataloged company domains and ATS portals. Content scripts activate read-only form heuristics only when recruitment patterns match. |
| storage | permissions | Persists user mapping preferences locally on the device. |
| tabs | permissions | Bridges communication between background service workers and active tabs to proxy API calls past third-party ATS Content Security Policies. |
| sidePanel | permissions | Displays candidate profile settings in Chrome's native side panel without obstructing the application form. |
| scripting | permissions | Allows helper injection across nested iframe boundaries on legacy ATS systems. |
4. Data Sharing & Sale of Information
We do not sell, rent, trade, or monetize personal information. We do not transfer candidate information to data brokers, advertising networks, or third-party recruiters.
5. User Rights (GDPR & CCPA)
You maintain complete control over your data:
- Right to Deletion: Instantly wipe all locally stored profile data by clicking "Clear Data" in the side panel or uninstalling the extension.
- Right to Inquire: Contact our Data Protection Officer at support@autoapply.help.
6. Contact Information
AutoApply AI Team
Email: support@autoapply.help
URL: https://autoapply.help